For offices buried in paperwork and inquiries
Let software do the typing, and keep a person on the checking
Receipts typed into a spreadsheet one by one. Inquiries that wait three days for someone to read them. These are jobs a computer can do first, as long as its work is checked.
Where it goes wrong today
Hours of data entry
Someone on your team spends their afternoon copying supplier receipts into a sheet, and typing mistakes go straight into your books.
Inquiries that go cold
A sales lead, a complaint and a spam message all land in the same inbox. The urgent one gets read on Thursday.
AI you cannot trust blindly
AI tools read documents well but sometimes get a number wrong, and they say it with full confidence.
What the system does about it
- Receipts are read by AI, then every line, subtotal and the 12% VAT is re-checked by ordinary arithmetic
- Anything that does not add up goes to a person to review; it never slips into the sheet
- Inquiries are sorted into your own categories with an urgency level and sent to the right person
- An answer the system is unsure about goes to a review queue; it is never guessed
How it works
The software reads. The rules decide.
Receipts into a spreadsheet
1. The receipt is read
| 4 × Bond paper A4, ream | ₱980.00 |
| 2 × Printer ink, black | ₱1,380.00 |
| 3 × Ballpen, box of 12 | ₱288.00 |
AI reads the photo or PDF and pulls out each line.
2. The numbers are re-checked
- Each line: quantity × price matches
- Lines add up to ₱2,648.00
- VAT of ₱283.71 is 12/112 of the total
Plain arithmetic, not AI. It gives the same answer every time.
3. It goes where it belongs
Adds up: saved as a row in your sheet.
Had the total been read as ₱3,548.00, the lines would not add up, and it would go to a person to review.
Inquiries sorted as they arrive
“Hi, do you have a function room for 40 people on the 14th?”
Sales leadHigh urgency→ Events team
“My order arrived with a missing item, please help.”
ComplaintHigh urgency→ Manager
“What time do you close on Sundays?”
QuestionLow urgency→ Auto-reply draft
This is an illustration with sample data. The receipt and inquiry tools behind it are built and tested; a version for you would be set up around your own documents, categories and team.
What is slower than it should be?
Tell me how the work is done today. The first conversation is free and comes with no obligation.